Client Account Report: How to Access & Utilize Reports

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Access & Utilize Reports

Before Accessing Reports, Follow These Steps:

• Open the application and click on Sync Voucher.

Step 1: Navigate to Reports

• Click on "Reports" from the left-Side menu.
• Click on selected Company

Step 2: Select Company & Date Range

• Select Your Company from the available list.
• Company Name: Displays the selected company's financial data.
• Date Range: Choose the financial period (01/04/2024 - 31/03/2025).

Step 3: Explore Report Categories

• Users can access detailed information by clicking the drop-down arrows next to each category. The data will be displayed below.

Sales - Credit Note

• Tracks sales returns and credit adjustments.

• Purpose: Monitors sales returns and credit adjustments.

• Total Sales: Displays overall sales figures.

• Credit Notes Issued: Reflects the total value of returns.

• Impact on Revenue: Helps analyze the effect of returns on total sales.

Payment - Receipt

• Monitors cash flow by tracking incoming (receipts) and outgoing (payments) transactions.

• Helps businesses reconcile transactions and maintain a proper financial record.

• Useful for tracking outstanding payments and cash flow management.

S/P- Order (Sales/Purchase Order)

• Displays all pending sales and purchase orders.

• Helps track orders that are yet to be fulfilled.

• Ensures better inventory planning and supplier coordination.

Items

• Helps businesses manage inventory and track stock levels.

• Displays available stock, low-stock warnings, and item movement.

• Assists in restocking decisions to avoid overstocking or stockouts.

Bank/Cash

• Displays bank balances, cash transactions, and cash flow movements.

• Helps businesses monitor liquidity and ensure sufficient funds for operations.

• Provides a real-time overview of available financial resources.

Expenses

• Provides an overview of business expenses, categorized by type.

• Helps in budgeting and cost control by tracking expenditures.

• Supports financial planning by identifying high-spending areas.

Ledger Report

• A detailed record of all financial transactions categorized by accounts.

• Helps maintain accurate bookkeeping and financial audits.

• Used for tracking debts, credits, and financial accountability.

Day Book

• Chronological record of daily financial transactions.

• Ensures all entries are recorded correctly daily.

• Provides an overview of daily financial activities for quick reference.

Purchase - Debit Note

• Tracks purchase returns and supplier adjustments.

• Helps monitor supplier credits and refunds for returned goods.

• Useful for disputes related to defective or incorrect deliveries.

Outstanding

• Monitors pending payments from customers and due amounts to suppliers.

• Helps track overdue payments and manage outstanding balances efficiently.

• Ensures businesses maintain a healthy cash flow by identifying delayed transactions.

Delivery Note

• Tracks dispatched goods linked to sales orders.

• Helps businesses confirm successful deliveries and reduce discrepancies.

• Provides proof of goods sent to customers for reference in case of disputes.

Party

• Provides customer and supplier details along with transaction history.

• Helps businesses track past interactions and outstanding balances with each party.

• Useful for managing credit terms and monitoring payment trends.

Profit & Loss

• Summarizes revenue, expenses, and overall profitability.

• Helps businesses assess their financial performance over a period.

• Identifies areas of high spending and potential cost-saving opportunities.

Balance Sheet

• Displays the company's financial position, including assets and liabilities.

• Provides a snapshot of financial health to support business decisions.

• Used by stakeholders to evaluate a company’s solvency and investment potential.

Map

• May visualize sales data, customers, or financial transactions.

• Helps businesses analyze geographical trends in sales and payments.

• Improves decision-making by identifying high-performing regions or markets.