Mapping Vyapar Data in Suvit

Learn how to seamlessly map units, stock items, and ledgers from Vyapar to Tally using Suvit. Follow this step-by-step guide to ensure accurate data mapping.

Vyapar to Tally Mapping Stages

Mapping consists of three key stages: Unit Mapping, Item Mapping, and Ledger Mapping. Each step ensures accurate data transfer and prevents mismatches.


Step 1 - Unit Mapping

1. Verify that all units in Vyapar exist in the Tally company. If a unit is missing, create it in Tally with the appropriate UQC (Unit Quantity Code).
2. If the unit name in Vyapar and Tally are identical, the system will automatically match them.
3. The status column will indicate whether data is mapped or unmapped.
4. For unmapped units, manual mapping is required.

  • A yellow triangle will highlight records that need selection.

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5. After completing the mapping, click on Save.

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Step 2 - Item Mapping

1. The status column will display whether items are mapped or unmapped.

  • If the stock item name and GST Rate in Vyapar match those in Tally, the system will auto-map them.

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2. For unmapped items, manual mapping is required.

  • The yellow triangle will highlight unselected records.

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3. Items can be mapped one by one or in bulk.

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4. To create all unselected stock items, follow these steps:

  • Select all unmapped data.
  • Click on the plus (+) button to create stock items in bulk.

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5. Once the mapping is complete, click on Save.


Step 3 - Ledger Mapping

1. All matched ledgers will be automatically mapped.

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2. Any unmapped ledgers must be manually assigned to the correct Tally ledger.

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3. If new party names are detected, follow these steps:

  • Select all unmapped ledgers.
  • Click on the plus (+) button to create them in bulk.

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šŸ“Œ Important Points

  • Ensure the Cash Ledger in Vyapar is categorized under "Cash in Hand" to avoid mapping issues.
  • Data must be exactly the same in Vyapar and Tally for successful mapping.
  • Case-sensitive differences and incorrect ledger types can prevent automatic mapping.

šŸ“ Notes

  • Mapping is typically a one-time setup, unless new units, items, or ledgers are added in Vyapar.

šŸ”— Next Step

āž”ļø How to Review and Sync Vyapar Entries in Suvit